supply chain system

Learn about the features of the best Inventory Management Software

The distribution group programs are an integrated warehouse system specialized in managing and controlling all distribution operations and various warehouse and logistic activities easily. The flexibility of the accounts and stores program enables you to customize and structure it according to the requirements and volume of activity. The program makes it easy for you to identify all the data and items. and record every movement in the inventory, In addition to containing a very large set of reports that cover all operations on inventory, The program also allows warehouse inventories, adjustments and transfers between stores easily.

It is an integrated warehouse system specialized in managing and controlling all distribution operations and various warehouse and logistic activities in an easy and flexible way that can be customized and structured according to the requirements and size of the activity. The Accounts, Warehouses and Distribution Operations program provides an integrated system for managing an important and essential part of the activity of any company, regardless of its size and nature of work, with full interdependence with the integrated ORIX system accounting programs.

How is the electronic invoice linked to the sales program?

– Integration is done by linking the API to the customer’s portal via the hash key and electronic signature, in order to verify the customer’s data, then the synchronization screen to send invoices to the tax authority system with the possibility of modification, deletion and re-synchronization.

The electronic invoice and linking it with the distribution group programs:

Preparing and processing data to link to the electronic billing system

The items are coded based on the codes specified by the tax authority, customer data is registered in the commercial registry, linking with the tax authority through the integration API, setting up and synchronizing the invoice sending screen.

Send electronic invoices

The most important characteristic of the accounts and stores program

The Accounts and Inventory program is characterized by several characteristics and features, the most important of which are:

– Define and characterize an infinite number of stores, And warehouses according to their purpose and geographical location.

– Integrated management of various warehouse operations such as warehouse inventory, settlements, Transfers between stores.

Managing items and their definitions, creating price lists and offering various items.

An integrated “internal and external” procurement cycle. Flexible and can be customized according to the size of the activity.

– An integrated sales system that supports all forms of sales, “points of sale – application of sales representatives – sales cycle.”

The program automatically creates all restrictions.

Linking between the item and its components, substitutes and accessories when adding or exchanging in the store.

Create varieties in a tree form.

More than 14 product codes for easy search.

– Adding the item with more than one unit and converting between them when adding or exchanging.

Linking the item to more than one store. Determine the price of the item in each store.

– Accounts and stores program suitable for all activities (industrial – agricultural – commercial – contracting …).

Copying items from one store to another automatically in a fraction of a second.

Add quantities of items with a barcode reader.

– Adding the beginning balances of all inventory items from an Excel file.

– Importing data from an Excel file (inventory items – purchase or sale invoices …).

What is distinguished within the accounts and stores program is dealing with excel files, which saves time and effort.

Inventory of items is a very easy task.

– The program creates inventory adjustments automatically.

Automatically adjusting inventory costs through an accounting and warehouse program.

A typical course for buying and selling operations.

– Linking stores and buying and selling operations.

Distinctive reports covering all information about the stock items.

Distinctive reports covering all information about suppliers. and purchases.

Distinctive reports that cover all information about customers. and sales operations.

– warning messages when error, and alert messages for reminders

Linking with online stores and websites

The accounts and stores management program is characterized by the feature of linking with other systems, various internet sites, If you have a particular online store, sales application, or other sales platform, You can now easily link the Oryx erp accounting system to your online store and obtain information first-hand in the event that any sale, collection or reservation process is carried out through the site, For example, if a customer orders a specific quantity through your online store, the system will automatically alert you if the quantity is available to you or not. And if you complete the sale, the sales software records the invoice and collects automatically.

Definitions of items and stores in the program accounts and warehouses orcs

Designed accounts, stores and management software, Monitoring stock movements from Oryx to serve large companies. and medium because of the accurate details and comprehensive treatment of the various warehouse movements in the light of an integrated system of powers at the level of screens, reports, And internal data The warehouse accounts program has the following advantages:

– Add and register an unlimited number of stores.

Adding and recording item data in tree form.

Recording the detailed characteristics of items with more than one unit and color, and size in addition to the standard components of the items.

The possibility of linking the item to more than one store. Determine the price of the item based on the store and the branch.

The possibility of defining the item with the validity date, batch number, and others.

Linking the single item to the various accounting directives such as revenue accounts and cost of sales.

Managing warehouse transfers and various settlement movements in the Oryx accounts and warehouses program

The warehouse management accounting program provides a flexible inventory transfer cycle that can be customized according to the company’s workload. In accordance with the internal control system, In the event that the user has authority over the transferred store and the received store, a store transfer transaction can be created in one simple step, according to which the process of delivery and receipt from the exporting store takes place. The receiving branch confirms the receipt of all or some of the transferred items according to the actual receipt.

Smart inventory management

The warehouse and warehouse accounts program enables you to manage the inventory process easily, And effective, as you can enter the actual inventory through Excel files or the inventory directly through the barcode reader. After entering the actual quantities resulting from the inventory, the system calculates the quantities differences with the ability to direct the differences to a specific account in the chart of accounts.

Purchasing and supply operations management in an accounts and stores program

The warehouse and warehouse accounts program enables you to manage the inventory process easily, And effective, as you can enter the actual inventory through Excel files or the inventory directly through the barcode reader. After entering the actual quantities resulting from the inventory, the system calculates the quantities differences with the ability to direct the differences to a specific account in the chart of accounts.

Purchasing and supply operations management in an accounts and stores program

Flexible procurement cycle:

The program for managing warehouses, supply and distribution operations, provides an inventory control system that allows you to fully control the management of inventory needs and procurement operations easily and smoothly.

  • A- Receipt of quotations: It is another stage after approving the requirement request, where the procurement officials record the quotations received from the suppliers on the system in preparation for selecting the best offers.
  • B- Comparison of price offers: After receiving quotations from suppliers and recording them on the system, the program automatically compares quotations. The best financial offer can be distinguished in a different color, and more than one offer can be distinguished according to the lowest-priced items in each offer.
  • C- Purchase order: After selecting the lowest price and best quality quotations, purchase requisitions are created automatically to be approved by the Purchasing Department. and financial management.
  • D- Supply order: After approving the purchase order, a stock supply order can be issued to suppliers in preparation for the supply and receiving process.
  • C- Inventory inspection and receipt: After the stage of issuing the supply order, the receipts can be evidenced by receiving permissions to be signed by the warehouse official.
  • H- Issuing the invoice: It is the last stage of the procurement cycle, where the accounting entry for the supply process and the debt due to the supplier are established.

Through the sales and warehouse program, it is possible to work on the procurement cycle from any stage, It is not required to adhere to a specific stage to complete purchases.

The best accounts and stores program for companies and factories

Managing external purchases and import operations in the Oryx accounts and stores program

The program offers an external procurement cycle through which you can track the costs of the import shipment until it reaches the company’s headquarters. In addition to the various banking transactions by proving documentary credit operations (linking with the cash management program), the foreign procurement cycle provides the following characteristics:

Distribute the costs of the import shipment to its component items using an appropriate allocation basis.

Proof of various tax transactions and their entitlement to tax authorities.

The flexible sales cycle in the Oryx accounts and stores program

1) Quotes: The company’s sales cycle can start with providing quotations to customers through which the status of the offer (pending, rejected, or accepted…) is tracked.

2) Sell order: It is the next stage of the optional sales cycle, where the sales manager issues a sale order to the sales department in preparation for customer delivery or invoice issuance.

3) Sales Exchange: It takes place according to the sales exchange permit, where exchange permits are issued to the customer, and at the end of the exchange permits, a sales invoice is issued for the quantities spent.

4) Issuance of the invoice: The process of issuing invoices can be done directly or through the issuance of invoices recalled from any of the previous stages.

5) Paying bills: In the event of delivery to the customer, it takes place at a later stage in the issuance of the invoice, meaning that the billing takes place first, and then the exchange operations take place at a later stage.

As we noted in the previous stages, There are more than one scenario for sales operations. However, through the system, you can customize the appropriate work scenario for your activity, as it is possible to start from any of the previous stages and complete the following stages easily without the need to enter the data of the sold items again.

Warehouse software – sales screen

Customer and supplier management system in the Oryx accounts and stores program

The program and the distribution chain provide processors to customers and suppliers, allowing for a control management of the administrative and financial transactions related to them. The system provides the following general features:

– registration of customer data, And suppliers in the form of an unlimited tree.

– recording detailed customer data, and suppliers in terms of name, address and telephone.

Recording credit limits for clients, and suppliers so that the user is warned or prevented from completing sales or purchases if these credit limits are exceeded.

The possibility of linking specific items to specific customers or suppliers for the purpose of control.

Providing analytical reports on customers and suppliers, account statements, and outstanding profitability, and their varieties, and their dealings.

An advanced notification system that enables customers to obtain various promotional offers in a timely manner, as well as account statements and reports of various transactions through e-mail and SMS.

Warehouse software – customer screen

Reports within the accounts and stores program

The program is characterized by containing a set of reports that cover all management needs in terms of information about warehouse items and sales operations. and purchasing, which helps the company in planning, controlling, And it is distinguished in the accounts and stores program that it is possible to export reports in more than one format, so they can be displayed in “Excel – Word – PDF” format.

About company

eWorks Corporation is one of the leading companies in the field of information and communication technology. And the provision of home-grown integrated programming and development services according to international standards capable of competing with similar local and international products specialized in bodies, institutions and various work sectors.

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